Evaluation activities vary from class to class and faculty to faculty, and may include tests, quizzes, presentations, assignments, oral-practical examinations, written examinations and any other method of evaluation. During evaluation activities students will follow these general guidelines, as well as any course specific rules as per the Academic Coordinator, Instructor or course manual.
- Students are not permitted to leave the evaluation room for any reason until they have finished the exam.
- If a student chooses to leave prior to completing, then their exam will be graded as is.
- Students are not permitted re-entry to the evaluation room for any reason until all students are finished with the exam and the evaluation activity is over.
- Students shall adhere to the following:
- No unauthorized electronic devices
- No books on the table
- No bags or purses
- Name tags must be worn during all evaluation activities
- No talking
- Students shall refrain from talking near the exam room after leaving the room.
Absence from Evaluation Activity
All attempts must be made by the student to attend Evaluation Activities. If a student is going to be absent from College on the day of an evaluation activity due to unforeseen circumstances, the student must notify the College prior to the evaluation time. When the student has returned they must produce acceptable documentation and complete a Policy Exemption form to be submitted to their Academic Coordinator supporting their absence.
Missed evaluation activities grade weights may be transferred to the final exam, providing the absence is documented appropriately and the College was notified prior to the absence. Without prior notice and acceptable documentation missed evaluation activities will be graded a zero.
This policy encompasses all tests, quizzes, midterms, finals, presentations, assignments, and any/all other method evaluation used.
Lateness to Evaluation Activities
All evaluation activities will be held at a time and place as specified by the College. The location of all evaluation activities will be posted prior to the evaluation activity. The faculty will act responsibly in scheduling and conducting examinations, but it retains absolute discretion to specify and regulate all of the circumstances, terms and conditions prevailing over any examination it conducts. It is the responsibility of the student to notify the College of their lateness prior to the evaluation time.
Written Examinations
Students who are late for a written examination may be admitted to the room as long as no student has left the exam room. No additional time will be granted for late students writing the examination. Once a student has left the exam room, late students will not be permitted to write the exam.
Oral-Practical Examinations
Students arriving late for an Oral Practical Exam will not be permitted to perform their Oral Practical exam and will be given a mark of zero. This includes arriving late if they have been scheduled to be a body for the exam.
Group Activities and Presentations
Students who are members of a group evaluation activity who are late to the group activity or presentation will receive a 15% demerit. Students who are members of a group evaluation activity and who do not attend or participate will receive a zero (0) mark on the activity.
Participation
Participation is mandatory for practical and theory classes, and some courses have a participation mark. Participation requirements will be specified in the course outline.
Note: participation is not the same as attendance, to obtain marks for participation a student must be observed actively participating by the instructor.
Students must participate in both performing and receiving treatments; refusal to do so may result in a demerit to the student’s final grade. Repetitive refusal to participate may lead to further disciplinary action including expulsion from the class.
Partner Lists must be adhered to. Any changes must be approved in advance by the Academic Coordinator.
If a student has a valid reason that they cannot be a body or receive treatments that must provide appropriate documentation to their instructor no later than the first day of the course.
Final Comprehensive Exams - (Massage Students Only)
Final Comprehensive Exams are an integral part of the Massage Therapy Diploma program. It is required that students will obtain a passing grade of 70% in the written Comprehensive exam (MCQ) in order to qualify for a pass. The Bryan College OSCE exam consists of 7 stations. Students must receive a 70% in 6 of the 7 stations to qualify for a pass.
- Should a student receive a grade lower than 70% in two stations, that student will be required to repeat the failed stations only. These failed stations must be repeated within 30 days. Should the student still be unsuccessful then an assessment of their Comprehensive exams will be conducted, and the student may be required to repeat modules at the discretion of the Academic Coordinator.
- Should a student receive a grade lower than 70% in three stations or more, that student will be required to repeat the entire 7 station Bryan College OSCE exam. No extensions will be permitted. Should the student still be unsuccessful then an assessment of their exams will be conducted, and the student may be required to repeat modules at the discretion of the Academic Coordinator.
- After three failed attempts at comprehensive exams, the student must repeat year 2 in its entirety (including comprehensive review classes) in order to challenge the Comprehensive exams once again.
Final Comprehensive Exams - Dress Code
The Dress Code for the Final Comprehensive Exams differs from the normal uniform dress code; the College of Massage Therapists of Ontario (CMTO) Exam Dress code is to be adhered to for all Final Comprehensive Exams, MCQ and OSCE.
CMTO Dress Code
If a student fails to comply with the dress code requirements, they will be denied access to the exam. Compliance will be determined at registration check in by examination staff.
General:
- The dress code will be strictly enforced at all times
- All clothing must be clean, free of rips and free of holes
- All hair, moustaches and beards must be neatly groomed. Long hair (below the shoulders) must be tied back or up such that it will not fall on the client
- No perfume or cologne
- No article of clothing displaying an offensive statement
- No logos or images
- Nails must be short and filed with no nail polish
Headwear:
- No caps or hats
Above waist:
- Shirts must have short sleeves, collars, and be tucked in or a scrubs top is acceptable
- Shoulders, clavicles and abdomen must be covered
- No see-through shirts
Below waist:
- Scrub pants or dress slacks are acceptable
- No jeans/denim, cut-offs, rugby pants, sweat pants, jogging pants, stirrup pants, paramilitary or camouflage style trousers, combat trousers (multiple pockets), athletic shorts, training shorts or tights
Shoes:
- Appropriate clean shoes must be worn at all times
- No sandals are permitted
Supplemental Examinations
A student who has been unsuccessful in obtaining a passing grade in a particular subject may be eligible to write a Supplemental Examination, provided that they have obtained a final weighted average mark of at least 60% and met all other course requirements (including attendance).
The Academic Coordinator will schedule the supplemental examination within two weeks of the student being notified of their unsuccessful completion of the course and will communicate this information directly to the student. It is up to each student to confirm this information and be aware of which subject(s) they have to re- write, and the date and time of the examination. the date and time of the examination. Supplemental Exam fees will apply. The supplemental examination must be written by the due date provided. If a student does not show up to write the exam by the end of day of the due date a mark of zero will be recorded as the final mark and the course will need to be retaken; provided this is not the third attempt of the course.
A student who obtains a passing mark on a supplemental examination will receive the minimum passing grade (70%) for the course, regardless of the examination mark, or course weightings. A student who does not achieve a minimum grade of 70% on a supplemental exam will be required to re-take the course the next time it is offered.
A student who passed a course but failed the final Oral Practical will be required to gain 70% or higher on the supplemental Oral Practical. The mark obtained will replace their failing Oral Practical mark.
Students with an attendance below 70% will not be permitted to write supplemental exams and will be required to retake the course.
Second Supplemental Examination
It is College policy to not grant second supplemental examinations. Consideration for a second supplemental examination is by written appeal at the discretion of the Campus President.
Mid-Term Oral Practical Supplemental Examinations
PST students who do not successfully complete mid-term OP’s will not be permitted to perform services in clinic until they have successfully completed a mid-term supplemental. Fees will apply.
CAMtria DataLink Test Scoring
On exam day each student will receive a blank answer form and will be given time to write in their name, course, and date, and shade in their student ID number.
Students are responsible for bringing a number 2 pencil and a good eraser. It is advised that students also bring extra pencils and a sharpener.
In the event that an exam is held in a classroom that does not have hard surfaces the school will do its best to provide students with clipboards. The following cannot be used as a hard surface:
- Course manuals
- Binders which contain course notes
- Clipboards that have been drawn or written on
- Any other surface that may contain course material
Exam question sheets will be handed out once all students who arrived on time have filled out their identifying information. The exam will then begin.
Students who arrive late for their exam will be responsible for filling out their identifying information in the remaining time left for the exam.
The answers filled in on the answer form are the only answers that will be considered. If a student also circled answers on the exam question sheet, those answers will not be considered.
It is the student’s responsibility to ensure they have entered their correct student number and information.
It is the student’s responsibility to ensure they have answered the correct corresponding question and shaded in their intended answer.
If a student is unable to sufficiently erase an answer they wish to change during the exam, they may receive a new blank answer form. The student will be responsible for filling out all the necessary information on the new answer form within the exam time remaining.
The damaged answer form must be folded in half and then handed in to the instructor at the end of the exam for shredding. The student cannot keep the damaged answer form, failure to return a damaged answer form will be treated as academic dishonesty.
The answer forms will not be handed back to the student at any point once the exam has concluded and the student has handed it in.
Students will be provided with an individual exam report for exam take up. Students who do not arrive on time for the exam take up will not be permitted into the room once the exam question sheets and exam reports have been handed out.
Both the exam report and the exam question sheet will be handed out when students have placed all recording tools and devices at the front of the class and cleared their desks.
All question sheets and exam reports must be handed back to the instructor after the exam take up and cannot leave the room with a student. Failure to return an exam question sheet and/or exam report will be treated as academic dishonesty.
Once a student has left the exam take up room they will not be permitted to re-enter until the take up has concluded.
If a student wishes to review their answer form they must schedule an appointment with the academic coordinator. Requests to view exams 6 weeks after the exam date will no longer be possible as the exams are sent for filing.