Academic Requirements

In order to successfully graduate students must successfully achieve a Pass in each course of the program, as outlined in the following sections.

Requirements to Pass Each Course

In order to release final grades for any course students are required to fulfill all course requirements as set out by each individual faculty. These include but are not limited to:

Obtaining an average mark for the course of at least 70%. Course marks will be based on a weighted average, as prescribed by the faculty at the outset of the course, which may include tests, quizzes, midterm exam, final exam and projects and presentations.
Obtaining at least 70% in the Final Oral-Practical Examinations
Satisfying participation requirements including in-class, outreach, clinic and/or other course related activities.
Attend a minimum of 70% of all practical classes in order to obtain a pass
Attain a minimum of 100% of clinic and outreach hours to obtain a pass in clinic and outreach.
- While clinic blocks are considered either complete or incomplete a student must achieve a mark of 70% or greater to continue into the next clinic block
- A student who completes a clinic block with less than 70% will be required to complete additional shifts in that block until a grade of 70% or greater is attained
Payment of all fees, including supplemental and remediation fees, and any other outstanding fees.

It is the student’s responsibility to ensure that they meet the above requirements and be proactive in their approach to completing their studies.

Academic Performance

At the discretion of the academic coordinator, students who are continually underperforming in their program will be met with to assess their progress. Outcomes of the meeting could include but are not limited to:

Course work remediation; mandatory tutoring; academic probation; course withdrawal

Attendance

Students are expected to attend all classes. To ensure student competence, minimum attendance standards are set for each course which must be met in order for the student to be eligible to attempt final exams. These standards are as follows:

70% minimum attendance to be eligible to perform final oral/practical exams
- Students who are allowed to participate in their final exams with an attendance below 70% will not be permitted to take supplemental exams and will be required to retake the course in the event that they do not pass the overall course.
Clinical classes like Outreach and Clinic have a 100% attendance requirement.
100% active participation while in class
OSCE Preparation classes for Massage Therapy require 100% attendance to be eligible to participate in the final Bryan College OSCE exam.

It is the responsibility of the instructors to take attendance each class.

It is the responsibility of the Student to track their own attendance for each course and ensure they meet course minimums. There are no excused absences. When documentation is requested it is solely for the purpose of establishing exceptional extenuating circumstances for the purpose of considering remediation.

It is the responsibility of the Student to be proactive in managing any attendance shortfalls and contact their Academic Coordinator as soon as they are aware of any circumstances that prevent their meeting of any stated attendance requirements. If students need further details, they may request attendance records from their Academic Coordinator.

Students are responsible for obtaining all missed materials, handouts, notes and practical curriculum for missed classes.

The College reserves the right to close the College and reschedule classes as it sees fit for unusual circumstances. Every effort will be made to minimize any disruption that rescheduling may cause students.

Attendance – Remediation

Students who are unable to participate in a practical class due to a temporary medical disability will still be required to show weekly attendance and participation in the program by demonstrating logged study hours.

If there are no online theoretical courses available for the student to participate in during their recovery period, then they will need to have documented weekly study periods. The student would be required to check in and out at the front reception to provide attendance hours that can be submitted to OSAP.

Students who fail to demonstrate attendance and participation in the program for a period of 28 consecutive days, regardless of reason, will be withdrawn from the program as per OSAP policy.

Attendance - Lateness or Leaving Early

Students who are more than 15 minutes late for class will be recorded as late. Students who are late when returning from break will be marked late.

Students who leave prior to official dismissal by the instructor will be marked late.

Attendance - Classroom Participation

Successful completion of our programs requires active student participation and meeting minimum classroom attendance. Beyond being present in class, students are expected to be awake and contributing to the educational experience. Students who sleep through a significant portion of the lecture, take extended unauthorized breaks, or otherwise fail to actively participate will be marked as absent at the discretion of the course instructor.

This includes not participating in online lectures. If a student’s camera is off or they are not visible in the frame for a significant amount of time they may be marked as absent. Students without a camera should discuss this with their instructor to ensure their attendance and participation can still be evaluated.

Attendance - Supplemental Exams

The following minimum attendance requirements must be met to enable students to be eligible for supplemental examinations.

Courses designated as practical courses:
- 70% of classes must be attended to enable a supplemental exam

Attendance - Clinical Classes, Outreaches, Labs, and Other Public Events

All Clinical classes have a 100% attendance requirement. Clinical classes can be, but are not limited to the following: clinic, outreach, labs and industry tours, outreach placements, or as indicated by the Academic Coordinator. Students are responsible for finding their own replacement when they are not able to participate in a specific clinic, outreach, lab or public event.

Absenteeism, no-shows, chronic lateness, leaving early, or being absent from a scheduled clinic or outreach placement, without the prior authorization of the Academic Coordinator, will result in a $50 fee, and may lead to further disciplinary action including expulsion from the class and/or failure of the course. The expectation is that students arrive at the time directed by the course manual/calendar in order to prepare for their first client and participate in any necessary activities, task or duties.

As a professional courtesy, students who anticipate being late for clinic or outreach must contact the College prior to the start of clinic or outreach. The student is expected to not only leave a message, but to call back and speak to a live person; instructor, receptionist, counsellor, Registrar, etc.

The instructor has the authority to refuse the student the ability to participate in a clinic, outreach lab or other public event on the basis of lateness or unpreparedness, the student will be marked absent. Students who do not comply with the 100% attendance requirement for clinics or outreaches may be required to repeat the course before graduating.

Attendance – Clinic / Outreach Schedule Change Requests

All students will be scheduled for clinic upon completion of the required modules. Once scheduled, students can only alter dates with 24 hours’ notice and approval from the Academic Coordinator.

Failure to follow College policy and procedure will result in a Clinic Rescheduling and Administration Fee of $50.00 when the student has missed a clinic shift. This fee is payable prior to the student participating in the rescheduled clinic and is non-negotiable.

All requests for Clinic switches and changes must be approved by the Academic Coordinator

Please note that if a student has Request Clients booked, the Academic Coordinator or Lead Instructor may deny the switch request. If the student is unable to switch shifts with another student in their class, the student is responsible for attending that clinic shift.
Students who fail to take all reasonable steps as outlined above and fail to attend a scheduled clinic will receive a mark of zero for the clinic. Additionally, the student will be assessed and the Clinic Rescheduling and Administration fee and will be required to complete an alternate clinic shift when payment of the fee has been received.
Multiple missed clinic and/or outreach shifts will result in temporary expulsion from clinic and/or outreach.
The rescheduled clinic shift will only count towards hours obtained to meet the attendance requirements for clinic but marks from the rescheduled clinic shift will not count towards the final course mark.
Attendance for “Special Event Outreaches” is mandatory. Should a student fail to attend for whatever reason, they will be ineligible for ALL future special event opportunities.

In the event of an emergency, the student may provide the College with acceptable documentation supporting the nature of the emergency. In this instance, the Clinic Rescheduling and Administration fee will be waived at the discretion of the Academic Coordinator and the student will receive marks for the rescheduled clinic shift. The outstanding clinic will be rescheduled for a future date agreed upon by both the student and the academic coordinator.

Attendance - Class Cancellations

If for any reason it becomes necessary to cancel one or more full classes, outreaches, or clinics, the College will provide an alternate make-up class to the students equal to the missed class hours. The College will make every effort to contact students prior to the usual start time of the cancelled class.

It is not guaranteed that make up class hours will be at the day and time normally scheduled for that particular course. The dates and times will be posted, and students are responsible for attending. The College does not reimburse students for missed class hours due to cancellation.

Attendance - Prerequisites & Advancement from Module to Module

Certain subjects are foundation subjects and must be completed successfully before the student can advance. These are defined within the course requirements. Students may be held back from starting subsequent studies until such time as all course requirements are met.

Exceptions may be made as determined by the Academic Coordinator/Lead Instructor and approved by the Campus President. No more than one prerequisite may be outstanding to apply for an exception. All exceptions must be approved by the Campus President.